Galvan and Associates conducted a pilot study for a Federal Department to develop recommendations to review and consolidate Leases and Vehicle Fleet to better share underutilized office space of its vast portfolio of real property. The Department called for support in its effort to share and reduce the office footprint and vehicle fleet usage among its Field Offices to save taxpayers money as required by government directives from GSA and the OMB.
Galvan employed a two-phase process consisting of information gathering and validation along with examining the data to find potential cost savings and efficiencies.
During the first phase, the project team built an inventory list of facilities and vehicles for selected areas within designated regions for the pilot. The facilities and fleet data were further broken down by respective agencies of the Department.
In phase two, Galvan and Associates examined the facility and fleet data within each region to identify possible locations for sharing opportunities for cost savings and shared facilities with other agencies.
Additionally, the project team interviewed Department staff for vital facility information. Interview results were complied, organized and analyzed into a final deliverable project report.
The project methodology and analytical techniques deployed by Galvan and Associates resulted in potential shared savings that could return taxpayers a significant amount of money projected to be in the millions of dollars over time. The findings gave the agency additional visibility into the utilization rate of current facilities and vehicle fleets and support in response to OMB directive to manage costs.